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Thanks to OST master facilitator Birgitt Williams, founder and president of [Dalar Associates], for these templates.

As with any sample invitations, none of the language here is "right" but some of it may be useful. These two templates now seem a bit dated. Most people and organizations are much more comfortable with the OST process than they were in the mid-1990s when these templates were written. We don't have to work nearly as hard as we used to. Usually, we don't need to include and rely on quotes, explanations and facilitator resume. More and more we are saying: Here's the Purpose, Here's the Date, Come Work! Still, for some perspective these remain in the collection.

OpenSpaceTechnology/InvitationWriting


Sample Invitation Template #1

You are invited to a meeting of ___________ to address the issues and opportunities for the __________ for the coming year. ____________ is positioning itself for the future, undergoing exciting organizational transformation. This is your opportunity to participate in discussing our issues and opportunities as we move forward together.

Dates: 1,2,3

Process: On Days 1 and 2 our process will be Open Space Technology, enabling all issues and opportunities for which you have passion and for which you are prepared to take responsibility, to be identified and discussed. On Day 3 the process changes to one of ranking issues and opportunities and setting targeted areas to move forward with. Participation on Day 3 is only open to those who have participated on Day 1 and 2

A bit about Open Space Technology: "Open Space is recognized internationally as an innovative approach to more productive meetings. Groups large and small (5-1500) regularly demonstrate the capacity to rapidly create effective meeting agendas and deal with highly conflicted and complex issues. More remarkably, the meeting once created, is completely self-managed by the group. The observable role of the facilitator is so minimal as to be invisible. And that is just the beginning." (New York Times).

"Most significantly, individual and group behaviour manifest during an Open Space event epitomizes what is needed for effective organization presently and into the next millennium. Self managed work teams, distributed leadership, genuine empowerment, ongoing learning and extraordinary levels of productivity, innovation, and even FUN all put in an appearance". (Harrison Owen, developer of Open Space Technology).

Open Space Technology has been successfully used in large and small corporations, by communities, governments, public and private sector agencies, hospital mergers, church organizations internationally.

The process will be facilitated by _________ (and add a short paragraph about facilitator)

For your convenience, refreshments including lunch will be served at the meeting although there will be no formal lunch break. If you require transportation assistance

We hope that you will join us. Your participation is important to our success! Please call______by_________to confirm your attendance.


Sample Invitation Template #2

____________ is presently embarking upon a strategic planning process that will map out future service and organizational objectives for the next five years. You are invited to attend a meeting to address the issues and opportunities for _____________ from your perspective. This is your opportunity to participate in sharing your perspective and vision towards future service development. The process to be used for this meeting is Open Space Technology.

"Open Space is recognized internationally as an innovative approach to more productive meetings. Groups large and small (5-1500) regularly demonstrate the capacity to rapidly create effective meeting agendas and deal with highly conflicted and complex issues. More remarkably, the meeting once created, is completely self-managed by the group. The observable role of the facilitator is so minimal as to be invisible. And that is just the beginning." (New York Times).

"Most significantly, individual and group behaviour manifest during an Open Space event epitomizes what is needed for effective organization presently and into the next millennium. Self managed work teams, distributed leadership, genuine empowerment, ongoing learning and extraordinary levels of productivity, innovation, and even FUN all put in an appearance". (Harrison Owen, developer of Open Space Technology).

Open Space Technology has been successfully used in large and small corporations, by communities, governments, public and private sector agencies, hospital mergers, church organizations internationally.

When:
Where:
With: (name of facilitator)

(Then a short paragraph about the facilitator.)

For your convenience, refreshments including lunch will be served at the meeting although there will be no formal lunch break. If you require transportation assistance.

We hope that you will join us. Your participation is important to our success! Please call______by_________to confirm your attendance.


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Last edited February 1, 2004 1:43 pm CentralTimeUSA by MichaelHerman
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© 1998-2017 Michael Herman and www.michaelherman.com, unless signed by another author or organization. Please do not reprint or distribute for commercial purposes without permission and full attribution, including web address and this copyright notice. Permission has always been granted gladly to those who contact me and say something about themselves, their work, and their use of these materials. Thank you and good luck! - Michael