OPEN SPACE TRAINING AND PRACTICE WORKSHOP
This is the program outline that we've evolved over the last four years, in practice workshops run around all around the world by MichaelHerman and ChrisCorrigan?. It's posted here in fairly cryptic form, as a reference for past participants and other open space colleagues who are hosting/leading their own training and practice workshops. Contact MichaelHerman with any questions.
/TrainingPracticeWorkshopOldNotes (pre-2004 version)
- event posters – four principles, one law, flies+bees, surprise, two themes, grid, space labels
- room resources (options) – computer(s)/webconnect, hho books (spirit, tales, user’s guide, now, power, leadership, peace), non-guide, us west video, proceedings samples, fourfold way, OpenSpacePeaceQuotes, jigglegood book, fountain, bubbles, etc...
- practice handbook for each participant
(optional) pre-workshop interview with each participant
day one: the spirit of open space/inviting organization
- welcome, introduction, agenda
- plenary: what is open space?
- openspace: inviting life (chaos): issues and opportunities for living in open space
- plenary: what is open space tech?
- evening news
(overnight or between program days) journaling/reflection on 4 conditions, 4 principles, 4 quadrants, two feet, movement, or the like... leading to opps for invitation-writing on day two.
day two: the practice of open space/organizing invitation
- morning announcements
- plenary: getting ready - how to start
- openspace: inviting organization (order): issues and opps for working in open space
- plenary: going beyond - keeping it going
- closing circle
(optional) day three: open space on the care and feeding of open space/growing the circle
- (optional) follow-up session with workshop group and self-selected participants from the OST meetings they convene, growing the cirlce
- (optional) individual coaching and consultation on meetings convened
- 1.5 hours morning
- 6.0 hours open space (including lunch conversations)
- 1.0 hours afternoon
- optional dinner
DAY ONE NOTES
- how did we get here… local host’s intro
- how did i get here… facilitator’s intro – hho mtg, chicago workshops, quadrants, this workshop/911, various orgs
- practice workshop – learning and doing, training and consulting, experience-based, advanced 6 days in 2
- assumes hho is right, anyone with good head and good heart can open space, walk the cirlce, user’s guide
- focus on writing and supporting invitations, even to share with just few others, take questions, tell stories
- agenda – from stories to resources – inside stories, jargon to join worldwide community with confidence
- speed bumps - os/non-os - might want to read ahead in guide
- establish practice group, run events, share stories, keep learning together, link to others
- many voices, experiences, insights… treasure hunt, buffet… fill your bag, plate… ask everyone questions
- handbook and other resources as guide not script, find your own way into those materials, get familiar
WHAT IS OPEN SPACE?
- map is not the territory story – enough to get out the driveway, re-orient along the way
- what do you have/do to reassure yourself in the midst of chaos, confusion, conflict, complex, urgency, diversity?
- puts chaos of organization (and day one) in context, gives reassurance, sorts out data
- open space as highly evolved… build structures to support practice, not on top to crush the spirit
- comes out as theory today and becomes tool tomorrow
- integrates fast company, world spirituality, management, physics, org development, open space, invitation
- fast company magazine cover story
- quadrants defined, described, mapped to four basics of business
- walk the spiral through the levels
- (alternative) dialogue on 'how did anything get done before ost?'
- (alternative) dialogue on 'living in open space: how do we know it's safe?
- (alternative) present bits of the four quadrants and ask folks to use four corners of the room to generate words/pictures of evolution of each
alternative for discussion rather than storytelling...
- give background, map story, sources and then...
- what do you notice about the diagram? ...and what do you need to know for it to be useful to you?
OPENSPACE: Inviting Life (chaos): Issues and Opps for Living in Open Space
- distinction b/w workshop and event space
- hho story – how ost got here – organization transformation… dupont… others around the world - accidental unfolding as self-org
- chaos, confusion, conflict... complexity, urgency, diversity: issues and opportunities
- what does it mean that this is happening in the world? self-org and griefwork
- self-organization keeps muddling through in spite of everything
- how do we grow more of it?
WHAT IS OPEN SPACE TECHNOLOGY?
- talking stick: how do you describe, even if only to one or two other people, boss, spouse, co-worker? what is your experience with ost? (story)
- map open space practice (story points) to evolution story, esp. grief work, hospice, commitment to movement, open space inputs
- quadrant stories from singapore airlines, alaska, peoria, singapore as nation, ridgeview medical, etc.
- open space as practice in invitation, beyond achievement and in range of spirit
- can choose words based on quadrant, level
- evening reflection - where committed to movement? what/who might you invite into life?
- make list of outstanding questions (not answers)
- any personal or logistical announcements
- one-word check-outs
DAY TWO NOTES
- new questions for the list?
- other reflections or announcements?
- SomaticOrganization story as current leading edge of thinking about this
GETTING READY FOR OST - How to Start
- talking stick: inventory of ost experience in the circle
- walk/talk through practice guide booklet, highlighting the following:
forms of opening => invitation/purpose: these answers to questions like these eventuatlly form the basis of the invitation... which doesn't try to say something new, but to say what is true about the common answers to these questions.
- OS starts when you pick up the phone
- we’re this kind of org…
- we’ve always done things this way…
- we’re up against these issues now…
- we need to create this kind of results…
- we thought open space was appropriate because…
- bainbridge interview questions
- what’s most important issue(s)?
- who’s doing the best work? …or who’s need for best resolution?
- what else is going on in the world that will matter?
- hho interview questions
- what is this place and what should it be?
- who are you and how did you get here?
- questions based on four quadrants (seasons) view, with thanks to ChrisCorrigan?...
- 1 - where is the passion? what is core? what really matters here? why bother? -- why do you (personally) do this work?
- 2 - what's the plan? what's the buzz? what's the dream? who are the poets? what is best about this place? what stories do you love to tell others about this place?
- 3 - what's the deadline? what's the catch? what's available? what's ready? what's the best part of the way we're structured?
- 4 - what's at stake? what's required? what's possible? what makes peace? what are the things that you (personally) do well, best?
- ed oakley, enlightened leadership questions
- what’s working?
- what makes it work?
- what needs to work next?
- who would benefit? (start with largest group and work back to ‘me’)
- who will do what, by when (leave this question for the open space meeting)
- Susan Fehl going into corporate settings asking clients/participants to talk about (1) conflicts/passion (separations/divisions), (2) complexities of task(s) to be done, (3) urgency of current situation, (4) results to be delivered and diversity of skills, opinions, interests, required to deliver. In other words, clients make their own case for OpenSpaceTechnology. Can also gather info on larger purposes, info sources/people to be invited, what movement/progress would look like, and what bottom-line must be achieved. Then can follow with (1) what is possible in terms of gathering? (2) what is appropriate? (3) what is sufficient? (4) what will be done.
- SomaticOrganization - and contracting... who is power/pelvis/supporting, who is visionary/invitation writer, who is embracing, passionate, distributing invitation, who is doing the work/invited?
- Kathie Dannemiller questions via Romy Shovelton: DPPE (1) Data, what's happened or happening... (2) Product and Outcomes, what's going to qualify as success, what's gotta happen as a result... (3) Program Plan, the design... (4) Evaluation, does the program fit the data and product?
forms of focus (givens, guides, non-negotiables) => invitation list/vision: the invitation list represents a whole bunch of other stories and assumptions about what should or could happen in the meeting. best to talk about as many of these as possible in clear, careful and direct ways, before the list is finalized.
- future support/lifespan of project
- funding and other resources available
- decision-making authority
- deliverables required/allowed
- people invited/informed
- existing plans, budgets, structures
forms of os meetings => spacetime logistics/structure: open space comes in all shapes and sizes. the most important is to stay true to the spirit of open space, OpenSpaceTechnology/EssentialElements.
- 2.5, 1.5, 1.0, 0.5 days events
- three consecutive 4-hour evenings
- series of 2-3-hour meetings
- non-readers, non-writers… from j.engle in haiti
- hybrid conferences… agile software
- ongoing open space… kentucky rules, wesley urban min givens
- practice workshop
- classroom… judi richardson, business law
- evening plus one full day
forms of closing/continuity => footprints/action: if you want action to happen, then you'll have to support it. that usually means capturing the notes and action plans from the breakout sessions and might include setting up online facilities for ongoing reference, tracking and invitation. how will people know you got REAL results?
- individual notes
- template passed out to conveners
- xerox handwritten notes
- computer typed notes
- voting with computer, dots or clustering
- email, elist, eboard, wiki web
- paint, dance, sing, skits
- photo, video, audio
- gallery wall of posters
- closing circle commitments
- action plans, immediate next steps
closing the event
(used every event)
- one or more questions… how are you feeling now? …what has this time meant to you? …what have you learned? and/or …what will you do? (more: what was strange or different, what familiar? how will you sustain what has happened here?)
- talking stick passed around in closing circle
convergence to priorities
(used on day 3 of longer meetings)
- distribute proceedings
- read, eat, clarify, talk, choose
- vote by computer or by dots method
- associated issues (or clusters), action plans, immediate next steps
- talking stick passed in closing circle, same question(s) as above
non-convergence into diffusion
(any day/time/length of event)
- news – distribute proceedings as book, gallery wall, etc. and read, review, reflect on most important
- now – closing cirlce with talking stick, question(s) 1-3 from above
- next – re-open space for action …what will you do? what’s next? so what? now what? post next issues
- nuts (and bolts) – set purpose/scope of issue (invite), who’s invited and who will invite (invite list), when/where (spacetime logistics), what else to do before next meeting (footprints)
- evening news – to announce next round of meetings just planned
two-day training workshop into practice
- day one – what is OS? what does it’s success here mean? what implications for rest of org? (news/now)
- day two – where will we use it next… plan next meetings/issues in open space (next/nuts)
ongoing open space into everyday working life
- wiki, listserve, bboard online
- university of kentucky rules for ongoing
evaluation into new openings
- leave responsibility for the quality of experience, productivity, learning with participants
- ask them to evaluate their own work, not work of planners…
- what issues did you see get addressed and/or resolved to your satisfaction?
- what issues are still needing more conversation and work?
- what issues were not raised that should have been?
- what are you doing differently as a result of the conference?
- what other issues/areas could benefit from similar quality of attention and energy?
- can be as simple as: "as a result of this gathering..." (feelings, insights, plans, actions)
griefwork... be prepared to be surprised
- "great" events can be followed by real grief, "bad" events can still spark real action
- facilitator holds the space for the action and the grief, before, during & after the event
- what does scribbling on back of guide mean? dealing with anxiety (our and others') helps to have a plan...
…see also OpenSpaceTechnology/RoleOfTheFacilitator, OpenSpaceTechnology/PreparationChecklist and OpenSpaceTechnology/PracticeNotebook for some of same information presented in form that is suitable for handing to clients or sponsors of meetings.
OPENSPACE: Inviting Organization (order): Issues and Opps for Working in Open Space
- complexity, diversity, real or potential conflict, need for action was yesterday
- invitations, invite lists and other givens, spacetime logistics, footprints
- aim high... where can we invite love/care/mutuality, vision/coherence, movement, peace? in world, nation, orgs, families -- and ourselves
- wow! it's invitation - where will we practice (note: covey connections... spheres of control, influence, invitation as concentric rings...
GOING BEYOND - How to Keep it Going
- talking stick: what will you do? what support do you want/need from colleagues?
- review forms of closing/continuity
- shifting to 'what is this place, what should it be' in opening circle
- do 'getting ready' segment on afternoon of day one, easier than quadrants story?
- day three: inner space of open space, or follow-up with ppts and their ppts... growing the circle
- essential fridays... monthly/quarterly practice gatherings
- three levels: 2-day Workshop only, add Coaching before/after, add practice group and online support beyond
- 'inviting/coaching whole organizations into movement ...in spite of everything'