one hour and ten minutes
from Thomas Herrmann, Sweden, http://www.openspaceconsulting.com...
When I do "presentations" I usually send the participants some information before the meeting - to enhance understanding. Then I usually use Whole Person Process Facilitation (as learnt by Birgitt Williams) for the process. Once I did this with the management group of an hospital, 13 persons. I had a little more than an hour.
The schedule went like:
1. Transfer in focusing on the issue at hand(20mts)
2. Short presentation/storytelling about Open Space Technology (15mts)
3. Work in small groups: How can OST help us to...(issue at hand)(15 mts in small groups, 10 mts sharing in the circle)
4. Further questions (10 mts)
5. Closing circle (10mts)
Before the meeting I sent the participants some basic info about OST. The meeting worked beutifully they kind of argued for using OST themselves.
Another way I have been thinking about, that I know some of you out there have used is to do an opening, stop after issues have been raised. And then talk about OST in the circle.
I hope this may be of assistance to your thinking.
(Carla, Janet Pinto, Allison Baensch and I were all housemates at Allison and Jim's wonderful house in Healesville, Australia just before the Open Space on Open Space last month. And let us not forget the most endearing four-footed wonderdog, Ms. Rosa!)
I have given a 1-hour 'presentation' on Open Space at conferences. I ask for a big room and chairs set up in a circle - all the same as if I were doing an Open Space itself. I have the signs all around the room, markers and paper in the middle and so on, and for the agenda wall I have the theme
Strategies for Moving Our Work Forward Opportunities / Challenges Creating / Sharing Resources
If I want to give them an idea of what it would be like for what they are currently experiencing (in this case, I will pretend that I am giving this presentation in a conference) I set up the agenda wall so that it includes, say, 5 discussion area A-B-C's down the left side of that wall and across the wall, session times like
Wednesday Wednesday Wednesday Thursday Thursday 10:00-11:00 11:00-12:00 1:00-2:00 10:00-11:00 11:00-12:00
Also on the wall are two more signs:
Lunch is available 11:30-1:30
Closing Circle 2:00-3:00 (or something like that)
By the door I have an article I wrote describing Open Space (let me know anyone if you would like me to send you a copy) and a sheet letting them know when the next learning workshop is (in San Francisco and in other places in the world) and other ways to find out more). This they pick up as they leave the presentation.
I start seated in the circle and tell them I will be giving them a feeling for what it would be like to hold this conference in the method of Open Space - if it's a big conference I ask them to think about what it would feel like to walk into a room with a circle of 300 chairs (or whatever). Then I tell them I'm going to show them the process (I want to give them the clarity that we are now segueing into enactment rather than my describing something) and I stand up and 'open' the space. As always, I remind them to step out of their roles in their organizations and think as people - what are they passionate about and what do they feel is crucial for us to talk about before the conference/meeting closes?
They write their topics and post them, and I give them lots of time for this. And then I finish with just exactly what I would tell any group before they set off to do their discussions. And I ask them to go to the wall and sign their names on all the topics they would like to attend if they could bumblebee around, then to sit back down and join me in the circle.
Then I make a change in the dynamics and let them know I am now changing back from the simulation to processing it. And the first thing I ask them is to look at the wall. Would they be stimulated by going to such a conference? And aren't these much more diverse and exciting topics than any of us could have developed in all our good intentions in advance? And so on.
Then we talk about it, I bring up who they might have invited and who they could invite that would make it even better, they ask questions, and as the session closes I welcome them to pick up the article and information sheet by the door.
- - -
What I'm trying to do here is to give them a full-body understanding of the process, how they would feel, what it would stimulate, and so on. That's why the room is set up just like an OS, why I have them walk to the wall and sign their names on the topic sheets, etc. Works pretty well in those short timeframes.
The End by Lisa Heft.
Warm greetings from rainy Berkeley, California USA, and Carla, I have heard that the Ketchup Song is coming to the States...and now you are going to have to explain that to the list...
Date: Fri, 14 Jun 2002 12:40:53 +1000 From: Fr Brian S Bainbridge <email@example.com> Subject: Re: How explain/demonstrate OS to Rotary, Kiwanis, Lions, etc.?
Broome, in Western Australia, is a long way from everywhere. Pretty much an
outback town. Their Rotary Club meets weekly on Wednesdays at 0630 for one hour. I was known to be in town, and they asked me to yarn with them about "Open Space". I didn't do that. But I did ask those assembled - maybe 20 persons - what matters they considered were seriously important in their community right now which they would like to chat about. The item that they thought most important was the impact of people arriving from other countries as refugees or whatever, and the pressure this was placing on their communities in North Western Australia. In a kind of circle, they explored that at great depth, seriously considered the ramifications, were attacked by a capital city person visitor who thought they were off the planet, and seriously enjoyed the opportunity to touch a matter that mattered and that they would never otherwise have raised in a Rotary Club meeting. AND they ran overtime by more than half an hour. That's what passion can do. AND they asked that, when I return there, would I be sure to come and again open space for them. Arguably, they have had some slight experience of Open Space, have enjoyed the experience hugely, are positively disposed to anyone else who comes along and talks about same in other organisation settings, and learnt something about a topic which they would never otherwise have explored in that environment. A few days later, at the Saturday Market, the wives of several of those attending collared me and wanted to know how they could learn more about this remarkable activity. My two-penny-worth on this matter. Cheers and blessings, BRIAN.